Academic Support Specialist (pos. # 79374T)

JOB Title: Academic Support SpecialistPosition Number: 0079374THiring Unit: Academic Affairs UHH, Ka Haka Ula o Ke'elikolaniLocation: UH at HiloDate Posted: 12/15/2023Closing Date: 01/03/2024Band: ASalary : salary schedules and placement informationFull Time/Part Time: Full-timeMonth: 11-monthTemporary/Permanent: Temporary Other Conditions: Appointment to begin approximately January 2024 pending position clearance and availability of funding.
Duties and Responsibilities (* denotes essential functions): 1.
** Provides staff support in the following field of assignment or subject matter area: college administrative and academic support services.
2.
** Assists College Director and administrative personnel in expediting the work of the College.
3.
** Participates, contributes, and supports the mission and goals of the College of Hawaiian Language based upon the Kumu Honua Mauli Ola Hawai'i philosophy.
4.
** Plans, coordinates, and welcomes (student groups, community groups, elected officials, international dignitaries, etc.
) by cultivating proper cultural protocol in Hawaiian and English where good judgment is required to provide sound service.
5.
** Greet and screen walk-in visitors and incoming calls, making referrals as appropriate; handles sensitive and confidential information in responding to inquiries and requests in Hawaiian and English where good judgment is required to provide sound service.
6.
Assists senior specialists in the performance of detailed and routine work, e.
g.
provide support for College events, including but not limited to planning, coordinating, communicating, marketing (designing flyers and appropriate signage), promoting, purchasing (as authorized purchaser), and providing logistical support including set-up and breakdown of event.
7.
Assists higher level personnel in the performance of assigned duties, e.
g.
assist faculty with proctoring quizzes and exams in Hawaiian and English.
8.
Learns and applies methods, techniques, and principles of the specialty area, e.
g.
designs and maintains shared program data forms (google forms & documents) in Hawaiian and English for efficient collection, processing and retrieval.
9.
Proofreads and reviews documents and correspondence for overall effect in accordance with specifications; correct grammar, spelling, punctuation and consistency of style and format for both English and Hawaiian.
10.
Independently performs moderately complex assignments, e.
g.
, Initiates, coordinates, submits, and manages travel requests funded by the University for College employees and non-employees in accordance with University and RCUH policies and procedures involving application of standard policies and regulations and widely accepted methods and practices.
11.
Assists in developing, managing and updating the college's administrative employee travel calendar and other administrative calendars.
12.
Maintains and provides procurement information for tracking College budgets.
13.
Assists senior specialists with updating the Hale Kuamo'o curriculum databases.
14.
Maintains and safeguards fiscal documents; maintain a variety of file formats and archive copies as needed.
15.
Ensures compliance of fiscal matters in accordance with federal and state laws, rules, and regulations.
16.
Supervises and trains student employees in the medium of Hawaiian.
17.
Communicates and interacts entirely through Hawaiian with a broad range of Hawaiian speaking communities that are served by the college.
18.
Other duties as assigned.
Minimum Qualifications: Education and Professional Work Experience: Possession of a baccalaureate degree in Hawaiian Studies or related field and 1 year of progressively responsible professional experience with responsibilities for providing support to higher education administration and senior specialists; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Knowledge, Skills and Abilities: Functional knowledge of principles, practices and techniques in the area of College administration services through the medium of Hawaiian and English demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with higher education.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of College administration services.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer, apply word processing software.
Four years of Hawaiian Language or Hawaiian Culture coursework.
Knowledge in the Hawaiian language, history, and culture.
Desirable Qualifications: 1.
Conversational fluency in Hawaiian language.
2.
Knowledge of Kumu Honua Mauli Ola Hawai'i philosophy and the College's Mauli Ola P-20 education programs.
To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents.
A complete application must include: (1) cover letter explaining how each minimum and desirable qualification is met; (2) resume; (3) the names and addresses, email addresses and telephone numbers of three [3] current professional references; (4) transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).
PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES.
All requested documents/information become the property of the University.
All minimum qualifications must be met by the closing date.
Incomplete applications will not be considered.
Failure to submit all required documents and reference information shall deem an application to be incomplete.
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Inquiries: Lei Kapono, lei.
kapono@hawaii.
edu EXAMPLE OF DUTIES The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
For more information or inquiries regarding these policies, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/eeo-coordinators/.
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.
hawaii.
edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies.
As a result, external or non BU 08 applicants may not be considered for some APT vacancies.
BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).
Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.
Determination on requests for reasonable accommodation will be made on a case-by-case basis.
For further information, please refer to the following link: https://www.
hawaii.
edu/offices/eeo/accommodation-request/