Job Title: Administrative Assistant
Location: Hilo, Big Island
Schedule: Core hours are Monday through Friday 7:45am – 4:30pm.
Travel may be required.
Compensation: Based on experience with benefits package
Summary: As an Administrative Assistant with WIOA Out of School Youth Program, you would schedule appointments, give information to callers, and is responsible for clerical work and administrative business.
We are looking for someone who has excellent communication skills, a positive attitude, takes initiative, and a passion to help others.
Essential Duties:
Coordinates program meetings including organizing meeting, developing agenda, sending out reminders, and taking/distributing minutes as requested.
Schedules appointments on behalf of the program coordinator and other staff, gives information to callers, composes and types correspondence, reads and routes incoming mail, and performs other administrative and clerical duties as assigned.
Develops and oversees the maintenance of electronic and hard-copy filing system for program by establishing a clear protocol, training program staff on protocol, and ensuring protocol standards are being maintained.
Maintains the office in orderly and professional manner.
Responsible for maintaining the archived case files and ensuring they are maintained according to protocol including the timely shredding of documents.
Maintains confidential contract files and correspondence according to policy both electronically and hard copy.
Assists in preparation of monthly and quarterly program reports, Outcome Management, fixed asset and other reports as assigned.
Provides assistance in the collection of agency documentation and the collation of proposals for grants and State contracts.
Coordinates CARF compliance duties and supports CARF survey preparation tasks as needed.
Maintains hard and electronic filing systems in an organized system.
Communicates with other agencies and persons to ensure a smooth flow of communication takes place.
Minimum Qualifications:
High School diploma or general education degree (GED) and
One to two years related experience and/or training; or
Equivalent combination of education and experience
Must type 50 words per minute, good public relations attitude, good communication skills, and ability to communicate with State and National Offices
Computer knowledge with Microsoft Word, Excel, PowerPoint, and Access required
Must have a valid Hawaii Driver’s License and access to an insured vehicle
At Goodwill Hawaii our mission is simple, yet powerful, we help people with employment barriers reach their full potential and become self-sufficient.
We are the third largest non-profit agency in Hawaii and our motivation is sustaining Hawaii’s community through the power of work.
Last year we placed nearly 1,500 people into employment, resulting in $22 million in annual wages earned as a result of these job placements.
Join the Goodwill Hawaii family and help strengthen our Hawaii community, one job at a time.
Goodwill Hawaii is committed to fully complying with all Equal Opportunity Employment and Affirmative Action laws and regulations.
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, including gender identity or expression, sexual orientation, national origin, citizenship, ancestry, age, marital status, genetic information, domestic or sexual violence victim status, disability, protected veteran status or any other status protected by federal, state or local law.
We also foster a drug-free work environment.
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