Executive Assistant

*Position Summary:* Under the supervision of the Director of Operations, the Executive Assistant is responsible for (1) Providing comprehensive support to high-level executives within the organization.
(2) Collaborate with cross-functional teams to streamline data collection processes, enhance accuracy, and resolve data-related issues or discrepancies.
(3) Generate and distribute reports and assist in implementing and maintaining data management systems/databases.
(4) The Executive Assistant may be required to manage or support complex projects, such as organizing events and overseeing the implementation of new initiatives.
(5) This position requires a highly motivated individual with exceptional organizational skills, strong interpersonal abilities, and the ability to thrive in a dynamic and demanding environment.
By providing comprehensive support to the executive team, the Executive Assistant contributes to the overall effectiveness and efficiency of the organization’s operations in alignment with its mission.
*Essential Duties & Responsibilities: *include the following.
Other duties may be assigned.
* Support the Director of Operations and the Executive Team by providing administrative assistance, performing clerical tasks, and conducting statistical analysis as required for grants, funding applications, reports, etc.
* Perform data tracking, entry, handling, reporting, and organization, including electronic/virtual filing and storage, while effectively communicating and demonstrating strong verbal and written communication skills.
* Handle various general and specific office tasks, including generating reports and presentations, scheduling events and meetings, ordering supplies, and providing exceptional customer service and phone skills with internal and external interactions.
* Handle general and specific clerical tasks such as copying and scanning documents, creating/editing forms and documents, mailing, filing, etc.
* Manage inventory logging and equipment tracking, ensuring accurate records and timely updates.
* Troubleshoot office phones and computers, resolving technical issues promptly and coordinating IT support when necessary.
* Assist in all aspects of event planning for activities, conferences, meetings, community events, media events, advocacy, etc.
This may include but not be limited to planning, coordinating logistics, liaising with vendors, managing guest lists/volunteers and supplies, and ensuring seamless execution.
*Supervisory Responsibilities:* The Executive Assistant’s role primarily focuses on providing support to high-level executives.
While they may occasionally undertake supervisory duties if assigned explicitly by the executive team member, their primary responsibilities center around administrative and organizational support and operational efficiency.
*Other Job Functions:* * Participate in organizational planning and evaluation.
* Perform other related duties as assigned by the supervisor.
*Qualifications:* To perform this job successfully, the Executive Assistant must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Job Type: Full-time Pay: From $50,000.
00 per year Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Experience: * Executive Assistant: 3 years (Preferred) * Technical computer/inventory support: 1 year (Preferred) Work Location: Hybrid remote in Keaau, HI 96749